Ticktick today planning7/4/2023 ![]() ![]() Workers report getting distracted by their phones, office noise and chatty co-workers. According to a study, it takes 23 minutes and 15 seconds to refocus on work after getting distracted. Staying focused means you have to cut down on all forms of distractions that get in the way of your work. You can check out digital planners like Google Tasks, TickTick and Sectograph. You can also sync the planner across multiple devices to help you keep track of your time-batching process efficiently. Digital planners come with timers or alarm reminders that alert you on when to start and stop a task. However, you may want to use a digital planner to help you with the scheduling. A simple notepad and pen to write down your schedule can work, especially if it is placed somewhere you can easily view it. Make an estimate of the time required to complete each task, and allocate the time to the task accordingly. You can schedule the most pressing tasks that require a lot of energy at the top of your list for the day to enable you to maximize your peak hours. While categorizing helps you create your task batches, scheduling helps determine the time of completion and priority to be given to each group of tasks. Also, the project manager can group together tasks related to a particular project because the objectives of the tasks are the same. To efficiently categorize your tasks further, you may want to group them according to the objectives of each task or the tools required to complete the tasks.įor example, a project manager who uses a particular project management software for certain tasks may group together all the tasks that require using the same software to complete. While tasks that require higher brain power, like creating a project plan or finishing a report, can be categorized as deep work. To do this, you have to make a list of all the tasks you intend to work on and then find the point of similarity between each task to help you with the grouping.įor example, you can categorize simple tasks that do not require much brain work, such as organizing files or setting a meeting, as shallow work. Related: 4 Strategies for Better Focusing That Will Salvage Your Busy DayĬategorizing your tasks is one of the core practices in time batching that helps you make the most out of the process. Time batching as a time management strategy helps reduce this stress by simplifying the workload through grouping and time allocation, which also improves focus.įor example, instead of labeling your goals with broad terms such as "complete a project report," you can break down the goal through time batching by listing tasks such as "conduct project assessment," "compile findings" and "revise report." This makes it easier to focus, track your progress and reduce the anxiety of an undetermined workload. This can be attributed to the overwhelming workload for those who have no exact plans on how to deliver on near deadlines. This is because it removes the pressure of multitasking and helps you manage your energy level better through prioritizing and deep focus.įorty-four percent of workers say they feel stressed out on a daily basis. ![]() Time batching is a great way of managing work stress. For example, activities such as replying to messages and emails in the middle of work, which can disrupt your focus, can be scheduled for a specific time in your workflow through time batching, thereby helping you maintain your focus on specific tasks and reducing multitasking. ![]()
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